Published on November 18, 2019
The backbone of a successful company is the proper storage, disposal, and dissemination of company information. This information consists of files, documents, agreements, invoices and legal forms that relate to both employees and customers' confidential information. This “paper trail” may be manageable in the short term, but as soon as the filing cabinets become full and the desktops are filled with random memos, email correspondence and sticky notes, something has to change.
Fortunately, the solution is simple enough: document scanning services and document shredding services.
The first step in scanning documents is to decide which documents and business records need to be kept as part of the permanent file, and then hire a file management company to professionally place these forms in a secure digital database for you scan companies. Some of these documents must be kept in paper form for legal reasons. All other documents should be uploaded digitally so that paper copies of this information can be safely disposed of in large quantities.
What is Safe Shredding? And is that necessary? First of all, let me ask you: When was the last time you heard of a breach of information or security in a "reputable company" that questioned its customers' personal information? And how much revenue or compensation was lost to customers for failing to protect their personal and financial information? A company should NEVER play with confidential information.
Safe shredding is a way to assure customers and employees that their records and documents have been safely disposed of. A company like Access Information can issue a 100% Destruction Certificate every time an order is placed, eliminating the responsibility for having your customers' important information compromised in the process.
With these advanced scan, file storage, and document shredding services, you can remove clutter while protecting the confidential information of your employees and customers. These companies can help you search your files and digitally scan them into your database before safely shredding the printed copies of the documents for recycling. Scanning and shredding can either be done on-site, or the files can be safely transported off-site to complete this process.
Some outstanding advantages of digital scanning and document shredding are:
The threat of theft of physical copies of confidential information (whether theft or improper disposal of documents without secure destruction) is eliminated. It also eliminates the risk that this documentation may be destroyed by fire, flood, or natural disaster.
Digitally scanning these documents ensures that the same information is available to employees at all times so that collaboration with customers and customer service is smooth.
These digital documents can be encrypted, password-protected, or made visible through a release specified by the Secure Cloud Storage protocol. All users who access the file can be tracked to ensure the regularity of the company.
Scanning documents is also an efficient way to store and distribute accurate information for audits or regulatory or regulatory requirements. Digital information can be indexed and organized to quickly meet compliance protocols.
Whether your company needs more space, less clutter, better organization or joins the green revolution and works paperless, document scanning and secure shredding are the clear choice for companies of the present and future.
With more than 30 years of experience, you can be sure that Access Information will provide exceptional record scanning and shredding services for your business. The entire process is 100% secure from start to finish. A certificate of destruction is issued for all shredding services.
Under Access Information Security and usability are just a few of the benefits of using professional scanning and shredding services. Contact us today!
