Posted on November 18, 2019
The backbone of any successful business is its proper storage, disposal and dissemination of company information. This information consists of files, documents, agreements, invoices, and legal forms that relate to both employee and customer confidential information. This "paper trail" may be short-lived, but once the file cabinets are full and the desktops are overflowing with random memos, email correspondence, and sticky notes, things need to change. Fortunately, the solution is simple enough: document scanner services and document shredding services.
The first step in scanning documents is deciding which documents and business records must be kept as part of the permanent file, and Then hire a file management company to professionally scan these forms into a secure digital database for your business. Some of these documents must be kept in paper for legal reasons. All other documents should be uploaded digitally, so that paper copies of this information can be disposed of in bulk by means of safe shredding.
What is certain? Mince, you ask? And is that necessary? Let me first ask you the following question: When was the last time you heard of an information or security breach in a "reputable company" that questioned your customers' personal information? And how much sales was lost or how much compensation was paid to customers because the protection of their personal and financial data was missed? A company should NEVER play with confidential information.
Secure shredding is one way to help customers and staff secure the disposal of their records and documents. A company such as Access Information can issue a 100% destruction certificate every time you complete your order, so you no longer have the responsibility to reduce your customers' critical information in the process.
Today scanning, file saving and shredding are available to eliminate the clutter while protecting the confidential information of your employees and customers. These companies can help you search your files and digitally scan them into your database before safely destroying the printed copies of the documents for recycling. Scanning and shredding can either be done on-site, or the files can be safely transported off-site to complete this process.
Some outstanding advantages of digital scanning and shredding documents are:
Eliminates the threat of theft of physical copies of confidential information (whether through theft or improper disposal of documents without secure destruction). It also eliminates the danger that this documentation will be destroyed by fire, floods or natural disasters.
Digitally scanning these documents ensures that the same information is easily accessible to employees so that customer collaboration and customer service work smoothly.
These digital documents can be encrypted, password-protected, or displayed with a permission level specified by the secure cloud storage protocol. All users accessing the file can be tracked to ensure the integrity of the business.
Scanning documents is also an efficient way to store and distribute accurate information for audits or regulatory or legal requirements. Digital information can be indexed and organized to quickly meet compliance protocols.
Whether your business needs more space, less clutter, better organization, or wants to join the Green Revolution and become paperless, scanning and Securing documents is the clear choice for today's and tomorrow's businesses.
With more than 30 years If you have experience, you can rest assured that access information is extraordinary for your business Provides scan and shredder services for records. The entire process is 100% secure from start to finish. For all crushing services, a certificate of destruction will be issued.
At access information security and convenience are but a few of the benefits of using professional scanning and file destruction services. Contact us today!