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What paperwork to carry when transferring overseas

It is exciting to uproot your life and move to a new country, but it takes a lot of exhausting decisions. You also need to climb a mountain of tedious administrative formalities, both in the country you are moving to and in the country where you are leaving. Luckily we are here to help you. We've created a list of all the important documents you need to move, so you can leave the rest at the beginning of your new chapter.


You will no doubt need a visa wherever you go. A visa is a document that is normally kept in your passport and that confirms that you are allowed to stay in a country for a specific purpose and period. Most countries offer short-stay visas, stays and tourism. Find the right type of visa by contacting the Embassy or Consulate of the country you are moving to.

Work Permit

In addition to a visa, you probably need a work permit. Most visas do not include provisions for working in the country and instead require an official work permit. If you are moving to another country for a position, your employer should be able to assist you in applying for your work permit or at least advise you on the steps you need to take. If you plan to find work in the new country, contact the embassy or consulate for information on the employment restrictions associated with your visa.


A passport is a necessity for any foreign travel, including relocation. The government of your home country will issue you a passport. This is the most important thing you need for traveling abroad as it confirms your identity and citizenship. Travelers without a passport are not allowed in most countries. If you want to move and you or a member of your family does not yet have a passport, we recommend starting the application process immediately. It may take a few weeks to many months for the government to issue a passport. So do not take any risks.

Birth Certificate

A birth certificate is another important document for international travel. Birth certificates document a person's name, gender, birthday, birthplace and parents. If you can not find your birth certificate at home, contact your parents. If they do not have it, it is sometimes possible to request a government copy from the records. If possible, the original may be required at various points in the administrative process for setting up in your new home. Make sure that all the doctors you consult in your country of choice are able to fully understand your medical history. You never know when you might get sick, and it's wise not to take any risks. Once you have moved to the new country, we recommend that you see a doctor, even if you are in good health. When packing your medical records, do not forget the vaccine record for you and your family members, as these may be required for work or school in your new country.

Other Records

Some other records may be required, but you will definitely leave many of them behind. Stacks of papers can quickly become heavy and pose a burden on international transport. In this day and age, it is advisable to keep a digital copy of everything you think you do not need, just in case you are leaving the original text behind.

However, you do not want to risk going to these vital records for example with a family member. Store them in a safe place by outsourcing your document management to a specialist.

At Access Records Management, we are experts in the safe, efficient and legally compliant storage, scanning and destruction of records. We can save you from hours of lost time and untold effort when trying to find a safe place for your valuable records.

Contact us today to find out how we can help you with your records by contacting our document storage specialists today.

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