Published on May 30, 2017
You no longer have enough space to keep your documents to stack? If your office is beginning to look like a graveyard cemetery, it's probably time to think about other, more effective storage solutions. And sure, using a self-storage unit seems like a simple answer. It can lead to far more problems than it's worth.
Information is the lifeblood of every organization. Financial documents, personal customer information and confidential employee files – storing confidential documents is a serious business. Just think about it. How long could your business survive if something valuable would happen to your valuable files? A year? A month? One week?
When it comes to keeping records, you can get out of hand and endanger your business, your customers, and your employees. Here are three reasons why you should not use self-storage for your business records.
Saving your documents should not cost you a small fortune. But that's exactly what can happen if you rent a personal storage unit. Why should you free up your earned money for disk space that you will never use? In an external archive you only pay for what you need. In addition, you get a number of other useful benefits that self-storage simply does not offer, such as: For example, indexing, scanning and imaging of files as well as shredding and destroying files.
They call it self-storage for nothing. If you have chosen this route, you have to do it all yourself. Remember that you are responsible for the purchase and installation of all shelves. When this "fun" job is done, you'll need to pack all of your documents, transport them to the new location, and put everything in the self-storage unit.
And that's only half of it. If at some point you need a file, you will need to go back to the storage unit, rummage through the boxes, and bring them back to your office. I hope your customer is not in such a hurry.
Stop wasting your valuable time keeping your DIY documents. A records management service provider ensures that all of your files are properly categorized, tagged, and organized – everything you need to get there quickly and easily.
Self-storage units could be a great idea for your garden furniture or golf clubs. But do you really want to keep your customer files, intellectual property files and other important documents in them?
Theft, floods, fire, mold and even rodents can leave your files in ruins. A Records Management company protects your valuable data by providing 24/7 security in a fully protected environment. Let's face it, when it comes to securely storing confidential information, rolling shutters and padlocks will simply not damage them.
Saving your business records in a self-storage unit is an accident waiting to happen. Why do you roll the crucial data of your organization? If you want to save money and time and ensure full document protection, leave it to a professional external storage vendor.
For the most complete recording management services, contact BCRMS today.