Published on May 30, 2017
You no longer have enough space to stack your documents? As your office gradually looks like a record graveyard, it's probably time to think about other, more effective storage solutions. And sure, using a self storage unit seems like an easy answer. It can cause far more problems than it is worth.
Information is the lifeblood of every organization. Financial records, personal customer information and confidential employee files – storing confidential documents is a serious business. Just think about it. How long could your company survive if something happened to your valuable files? A year? A month? One week?
When it comes to keeping records, you can get out of hand and endanger your company, your customers, and your employees. Here are three reasons why you shouldn't use self-storage for your business records.
Saving your documents shouldn't cost you a small fortune. But that's exactly what can happen when you rent a personal storage unit. Why should you split up your earned money for storage that you will never use? In an external archive, you only pay for what you need. In addition, you get a number of other useful benefits that self-storage simply does not offer. B. Indexing, scanning and imaging of files as well as shredding and shredding of files.
You don't call it self-storage for nothing. Once you have chosen this route, you have to do everything yourself. Remember that you are responsible for buying and installing all shelves. When this "fun" job is done, you need to pack all of your documents, move them to the new location, and put everything in the self-storage unit.
And that's only half of it. If you ever need a file, you need to go back to the storage unit, browse the boxes, and take it back to your office. I hope your customer is in no hurry.
No longer waste your valuable time keeping DIY documents. A records management service provider ensures that all of your files are properly categorized, labeled and organized – everything you need for quick and easy retrieval.
Self storage units could be a great idea for your garden furniture or golf clubs. But do you really want to keep your customer files, intellectual property files and other important documents in it?
Theft, flooding, fire, mold, and even rodents can leave your files in ruins. A records management company protects your valuable data by providing 24/7 security in a fully protected facility. Let's face it, when it comes to securely storing confidential data, roller shutters and padlocks just won't open them.
Saving your business records in a self-storage unit is an accident waiting to happen. Why are you rolling with the crucial data of your organization? If you want to save money and time and ensure complete document protection, leave it to a professional external storage provider.
To get the most comprehensive record management services, contact BCRMS today.