Published on October 17, 2017
Papers, files, receipts, contracts, reports – information is the lifeblood of any business. Without proper records retention, business owners can expose their valuable data to a variety of serious threats, including physical damage, fraud, theft, natural disasters, and vermin. You do not want to leave your company's critical data to any data store provider. But how do you really know that the company you want to work with guarantees the security your business deserves?
When it comes to measuring your current provider with the correct data security? Unqualified disk storage companies can have catastrophic consequences for your business, costing you time, money and trouble. For this reason, it is important that you contact a records management provider that has the appropriate certifications and is a member of recognized associations.
PRISM (Professional Records and Information Services Management International) is a trade association for the commercial information management industry. This nonprofit organization offers outsourced storage companies a recognized international certification program called Privacy +.
Upon completion, the participating companies receive a certificate proving that they are able to properly protect the privacy of their customers' information. Only file management companies that meet or exceed the highest data protection standards will receive the Privacy + certification.
What does this mean for your business?
The last thing every business owner wants is for his valuable documents to fall into the wrong hands. If you choose a Privacy + provider, you can sleep well at night, because you are sure that your records are sound. To ensure complete protection of all your information, certified data storage providers are taking stringent security measures such as access control, motion sensors, burglar alarms, and video surveillance.
Can your company withstand a natural disaster? Fires, floods, the hell, even mold can leave your documents in ruins. A Privacy + certified provider must use a facility that protects your documents from what Mother Nature throws at them.
Professional recording centers are structurally sound and designed for the harshest weather conditions. These storage facilities are equipped with shelf sprinklers, smoke detectors and central alarm monitoring. They are inspected regularly to ensure that temperature and humidity are maintained.
If you have not lived in a cave, you know how widespread cybercrime has become. Today's businesses need to be especially vigilant when it comes to hacking, viruses and cyber attacks – all serious online threats that can wipe out all your data in no time.
Privacy + Certified Records and Information Management Provider uses the latest firewall, virus and malware software to protect your digital information from unauthorized access.
Records management is not just about storing data, it's also about destroying it. You already know how important shredding is for your business, but you probably do not know that not all vendors are the same.
When it's important for your business to completely destroy your data If you want to use a vendor who is a certified member of the National Association for Information Destruction (NAID).
NAID-certified members must meet the highest industry standards for worker safety, recruitment, and employee verification, the destruction process, and responsible disposal and insurance.
With today's abundant and diverse content, you need a data management vendor that can not only manage and store all your data, but also has the experience. Infrastructure and certification for complete information security.
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