Published on November 22, 2017
Every company faces its own challenges and difficulties. Regardless of the industry in which it operates or how large or small a company may be, there is one thing that is common to all: the need for proper keeping and storage of records.
Whether it's your financial transactions, past company information, medical records, or anything else, the need to properly manage your records is an important and often overlooked need in your business.
There may be a number of reasons why you want to manage your own file storage. If you are a small business owner, you might feel that it is cheaper to do it yourself. You may also prefer the option of keeping your records on site to facilitate access.
As your business grows, however, your records will take up more space and require careful organization to keep everything in order. If you don't have the right tools to catalog and document everything, you'll be surprised at how quickly everything can get messed up. At this point, the convenience of having documents on-site is lost because you spend valuable time finding and retrieving everything you need.
The decision to assign responsibility for maintaining order to one of your employees can be helpful in organizing. However, if that employee leaves you or is simply unavailable, you may be in a difficult situation. You also run the risk of burdening the employee with more than he can handle in combination with other standard tasks.
The idea of saving money is obviously an important consideration, but you may find that in the long run, you won't save at all if you ever have to move your growing number of records to a self-storage facility. You may need to rent a larger space than you need, either due to limited availability or in anticipation of further growth.
At this point, you have accepted new costs and it will be even more difficult to access your records as you return to memory each time to search your files.
Larger companies may find it more difficult because of the amount of files to store and the frequency and speed with which they need to be accessed.
Managed storage providers are responsible for keeping your files in the right order and helping you access them as quickly as possible without having to browse boxes. You know that the documents you need are available to you at all times and with very little delay, even if they are kept elsewhere.
In addition to the convenience of having your files managed professionally and delivered to you promptly, there is also security. Managed storage is secure and protected. Your important documents are protected from all threats, including theft, fire, water damage, and more. The managed storage space grows with you and adapts to your needs.
All of these factors will help you save time, effort, worry and money, and leave no doubt whether self storage or managed storage is the right choice for you today!