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Are customized folders best for you?

Custom file folders are often a little more powerful than standard folders compared to standard folders, but when it comes to standard folders, cheaper is not always less expensive than offering custom file folders Several important advantages over warehouse folders, including greater efficiency and less risk.

Compliance – When it comes to compliance, every organization has different requirements Support the enforcement of security and compliance Requirements by clarifying the access permissions and the security level of the record can also design custom indexes so that your folders meet the retrieval components of your compliance requirements.

Workflow Efficiency – Are there any manuscripts in your folders? Do you use Post-its to record changes? Create and apply labels by hand? There are almost always areas of your workflow that can be eliminated by customizing. Our consultants can see how an organization creates and changes folders within the workflow, and make suggestions for areas where adjustments can make the process more efficient.

Special Projects – Often activities within an organization, everything from a merger or acquisition to a company move to a new product version, can create special archiving projects that drain your existing archiving resources. You may need to quickly create a series of new, unique folders to record a new collection.

For example, after an entry, you may need to merge two or more different collections under one classification system and require a whole new set of labels and folders. Regardless of the challenge, there are a variety of customization options that allow you to perform these special tasks faster and more efficiently.

Company Image – If the company image and branding are important for your company If you then label your folder with your logo, this can make an important contribution to increasing the awareness of your company.

Overall, properly designed custom file folders improve the effectiveness of your record management program by:

  • Improving workflow efficiency
  • Reduction in creation, filing and retrieval times
  • Reducing the risk of lost or incorrectly filed information
  • Increasing productivity

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